RELATIONSHIP BETWEEN PROCUREMENT METHODS AND PERFORMANCE OF THE MINISTRY OF FINANCE AND PLANNING ON PUBLIC PROCUREMENT: A CROSS SECTIONAL SURVEY.

Abstract

Background

This study aims to establish the relationship between Procurement methods and the performance of the Ministry of Finance and Planning on Public Procurement.

Methodology

The cross-sectional survey study was conducted whereby data were obtained through questionnaires administered to (120) respondents and involved a sample size of (100). The study focused on senior officers, junior officers, and other supportive staff. Data on various social demographic and work-related characteristics were collected and analyzed in two ways, one using content analysis from qualitative information, which was given by participants, and the other way by quantitative analysis for quantitative data such as age, sex, and employment duration in years. 

Results

57% of respondents were male, while, 43% were female, the study found that Procurement methods have a significant impact on facilitating Public Procurement processes, whereby 58% of respondents admit that Procurement methods to a large extent affect either negatively or positively the Public Procurement process, meanwhile 7% of respondent reported that Procurement process to have low extent in affecting Public Procurement process. Being conversant with the Procurement method instead of conducted purchases, not only fosters decision-making but also eliminates unnecessary delays in Procurement decision-making. 

Conclusion

The procurement process is still a problem in most Public and non-Public Organizations in South Sudan. Further efforts in solving problems associated with the Procurement process in our Institutions should focus on regular training on how to keep records moreover ensuring staff are aware of ICT and use in E-procurement. 

Recommendation

The Ministry of Finance and Planning as well as other government Procurement Departments should continue improving the reduction in quality complaints, by preparing clear specifications, evaluating bidders according to the bid document set criteria, putting in place a competence inspection team, installing effective inventory management and consistent product quality and conducting market assessment to achieve right price.